Goods Receipts list, filters, and common issues

Open Goods Receipts

Open Goods Receipts when you want to register Items received from a supplier. In the list, you will see the number, supplier, warehouse, related Order, receipt date, assignees, status, and amount (if you have pricing permissions).

Filtering and columns

Filter by supplier, warehouse, receipt or Invoices date, responsible parties, status, and organization. In the column selection, enable the invoice number, contract, comment, or other values. Save frequently used views as template.

Opening the record

Click the number to open the record. If you do not see the entry, clear the filters and ask the administrator to check your Staff and organization scope.

Why Goods Receipt or the balance might not be displayed

If the document is missing from the list, clear the filters and check template. Then, ask the administrator to verify viewing permissions, assignees, and organization scope. If Items were not transferred from Order, check that the correct Order was selected and that its lines were saved. If the warehouse stock did not increase, check the status of Goods Receipt, the warehouse, and whether document balances are managed by an external accounting integration.

If you do not see prices, check your purchase price permissions. If a file is requested during confirmation, upload the supplier's document. For serial number errors, compare the number of serial numbers against the quantity of units received.

If you do not see the described field or action, contact your Hanna administrator—available functions depend on your plan, organization settings, and the permissions assigned to you. This note applies to the entire "Goods Receipts" section.

Related articles

• Creating Goods Receipt manually or from Order
• Goods Receipt Items, statuses and warehouse balances